Document Management

/Document Management

Bulk Scanning – Outsourced or Internal?

Most organizations can scan paper documents. Scanners are available in all shapes and sizes and when used with a document management system, the benefits are enormous. It’s common to go “paperless” on a day forward basis. Day forward paperless occurs when a date is set to manage business information & content electronically from that day forward. Typically, the ongoing daily

Managing Documents vs. Records

2019-08-15T14:56:03+00:00White Papers, Document Management|

What is the Difference Between a Document and a Record? The simplest definition for a document and a record: Document = DO Record = DONE A document is any piece of information, in any form, that is produced or received by an individual or an organization. Common document formats include: hardcopy/paper and electronic files. The term document encompasses paper, electronic

It’s Time to Stop Thinking about Paperless and Start Going Paperless

Organizations in every sector are winning big by streamlining how documents and data are managed. Automating labor-intensive tasks, and better meeting industry compliance and security requirements can take an average business and move it to the top. Chances are your business is like most others when it comes to benefiting from going paperless. Does your business experience any of these

Key Digital Transformation Concepts for SMBs

Making a digital transformation results in a business being more aligned with customer demands and resilient in the fast-moving digital future. It doesn’t matter whether the company sells software or stones: Digital transformation is for everyone.IDC forecasts worldwide spending on technologies and services that enable digital transformation will reach $1.97 trillion in 2022. Source: (IDC) Worldwide Semiannual Digital Transformation Spending

Why Your Business Should be Paperless

2019-07-02T15:17:49+00:00White Papers, Document Management|

The EPA reports the average United States office worker goes through 10,000 sheets of paper per year. We report this is a problem. We understand it can be hard to wrap your head around 10,000 sheets of paper, per person. That number is big and quickly multiplies in larger and growing business. Suffice it to say… It's wasteful - for

Accounting Operations Paper-based or Paperless?

2019-07-02T15:08:24+00:00Document Management|

Thinking about going paperless for your accounting operations? This table highlights the problems of paper and the benefits of going paperless using a document management solution from eBizDocs.   Paper-based Problems   Document Management Benefits  Time consuming filing and retrieval for Invoices Receipts Checks Expenses Improve control and efficiency Efficient scanning and indexing with document templates Minimize document retrieval time

5 Basic Steps – Document Management from Start to Finish

The electronic document management process is a system where information is created, organized, and stored for future use. At the fundamental level, all document management systems have the same basic steps. 1. Generate All electronic document management processes start with information. Recorded information typically exists in two forms: physical and digital. Humans or digital applications generate information in a vast

Four Tips to Help you Choose the Right Scanner

When shopping for a scanner, the first thing people usually think of is price. That's the case when shopping for almost anything nowadays. While that is obviously a huge factor, there are a few things you should take into consideration before bargain-hunting. Look at it this way, if you end up with equipment that doesn't do what you need it

3 AP Headaches that Are Completely Avoidable in the Digital Age

2019-06-21T18:41:27+00:00White Papers, Document Management|

Written by Chris Brown, PSIGEN. It’s 2019. AP automation technology is over 15 years old. Are you still processing invoices manually? If you are suffering from any of the three accounting headaches below, you have the opportunity to recoup thousands of hours of productivity in your accounting department. 1. Data Entry Whether from printed invoices you receive in the mail

What Going Paperless Means

2019-06-26T14:30:09+00:00Document Management|

“Go Paperless” is our favorite thing to tell businesses, and we do it all the time. Telling a business to go paperless, is usually met with a lot of “we will”, “we know”, and “we want to” comments. As the conversations continues, a clear understanding of what being paperless means and a document management strategy is unknown. No paper is