“Go Paperless” is our favorite thing to tell businesses, and we do it all the time.
Telling a business to go paperless, is usually met with a lot of “we will”, “we know”, and “we want to” comments. As the conversations continues, a clear understanding of what being paperless means and a document management strategy is unknown.
No paper is unreasonable
We would love to see an office operating with no paper in the future, but it’s unreasonable to think of it as a possibility today. When we help a business go paperless, we aren’t trying to eliminate paper use entirely, but rather, eliminate reliance on paper.
Most organizations have always operated with hard-copy record keeping systems. They have paper documents in paper files, in file cabinets, and in file rooms. They’re sick of watching it pile up, and they’re sick of wasting time sifting through it to find what they need. Today, businesses recognize a digital paperless system is not a novelty but a necessity. That’s where eBizDocs comes in and helps you go paperless.
Sooner is better
It’s easy to get overwhelmed and panicky, because businesses almost always wait too long to make the shift. Converting the entirety of an expansive paper record system costs money and may seem like a daunting task to take on. Trust us, that’s not the case. Sooner is better, and now is better than later.
Contrary to popular belief, the first step in implementing a paperless system is not digitizing the paper records you already have. First, you need to take control of your current process.
When you stop adding to your paper records and implement a day-forward paperless document management strategy, you stop relying on paper and stop the problem at its source. You also start saving time and money that you can put toward a conversion project for your paper archives. It is common for a “paperless business” to still have a paper-based archival storage facility, especially if going paperless is new. Being a paperless business is about your day-to-day operations, not about eliminating every scrap of paper that ever entered the building.
Little things add up
Once you have a paperless process running smoothly, it’s important for paperless businesses to be paper conscious. It’s about the little things; the daily choices that everyone makes. Encourage employees to take notes on their tablets and laptops instead of notebooks and memo pads. Print to PDF and file, over printing to paper and letting it pile up. The list towards achieving better efficiency goes on and on! Although these decisions may seem small and somewhat insignificant, they add up to a much larger whole, a paperless office.