Document Capture Software Solutions

CAPTURE, CLASSIFY, VALIDATE, & MORE!

Using the right document capture software solution allows you to turn piles of paperwork into actionable and insightful data. Capture is the heart of our business, and because we use it internally, we understand it inside and out. That’s why businesses & government entities trust eBizDocs to deliver the best tailored solution that meets their needs.

Benefits of Document Capture Software

Reduced Storage Space – Once your documents have been captured and saved to your company database, you can get rid of the boxes and file cabinets full of paper files taking up space in your office.
Enhanced Security – Using paper files leaves a company open to many vulnerabilities, as anyone can take a peek when no one is looking. Using document capture software allows a company to store sensitive information in a folder and only provide access to those who need it. In addition, the software creates an audit of who has viewed or edited a document, giving your company even more peace of mind.
Improved Regulatory Compliance – Regulatory Compliance for certain documents can be complicated, and a failure to comply with the regulatory requirements can result in fines, revoked licenses, or worse. Document capture software reduces these risks by implementing automated processes and allowing new documents to be easily classified and stored.
Easier Document Retrieval – With document capture software, gone are the days of searching through filing cabinets and storage to find that exact document you need. In fact, the typical office worker spends an estimated 30% to 40% of their day searching for printed documents while organizations on average spend $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document. (Source). Now, a worker can simply type in a key word or phrase, and the correct document should pop up quickly.
Better Collaboration – Using paper documents requires all employees to be present while working on the project. Document capture software allows for each employee to access the file directly on their personal computer, using either the internet or email, so they can collaborate no matter where each employee is.
Better Backup and Disaster Recovery – No one thinks a fire or a flood will happen to them, but unfortunately they do. By using document capture software, your documents are safe from any disaster that may strike. Most software options will continuously backup the system as more documents are added, ensuring that all the necessary files are still there no matter what.

If this sounds like something that could benefit your organization, eBizDocs wants to help you. eBizDocs helps organizations by listening to their needs and designing a, step by step, results driven scanning and document management plan that literally puts information at your fingertips.

About eBizDocs –eBizDocs is a premier digital transformation provider focused on helping you put INFORMATION AT YOUR FINGERTIPS. Offerings include paper and microfilm conversion, content capture and document management solutions, scanner sales and service, and process consultation. eBizDocs is SOC2 Type II certified and serves private and public-sector organizations. The company has been in business for over 20 years and is a preferred source contractor for NYS entities. To learn how eBizDocs can help transform your operation, visit eBizDocs.com.

Document Capture Software Solutions