Is Scan-on-Demand Right for Your Organization?
Key takeaways
Scan-on-Demand is ideal for any organization needing to:
- Free up floor space and reduce costs by storing documents offsite
- Have documents available anytime, anywhere via secure web access
- Create a secure central environment where multiple employees can rapidly retrieve documents
Discussion
Organizations that outsource document storage face the challenge of gaining access to specific files when they are not physically on hand. eBizDocs’ Scan-on-Demand service eliminate this challenge by combining our document storage and scanning services. Scan-on-Demand creates a flexible and cost-effective records management solution for storing and digitizing your physical documents. Your documents are stored, tracked and managed securely in our records center. When you request a document, we convert it to a searchable pdf file. Your requested document is then uploaded to our secure cloud-based document management system.
Scan-on-Demand frees up physical space in your office by eliminating file cabinets and boxed documents. You will also improve efficiency by saving labor costs associated with retrieving documents or coordinating pick-ups with a traditional off site storage facility.
By only scanning documents when they are needed, Scan-On-Demand eliminates the cost of scanning your entire document inventory. Once documents satisfy their retention requirements, they can be properly destroyed. In many cases, without ever needing to be scanned. Your scanned documents are available to authorized employees online from anywhere at anytime.
Summary
With all these benefits, it is not surprising Scan-on-Demand is becoming a preferred solution.
- Digitize your documents and files as needed
- Avoid the upfront cost associated with Bulk Scanning
- Access your documents quicker and more cost effectively than physical deliveries
- Build a digital library of your scanned files
- Reduce offsite storage as documents are scanned and/or no longer required
- View scanned documents in a secure online system
- Requested documents are scanned in accordance with your urgency
- Physical documents are always yours and can be returned upon request
Learn More
Let’s start a fact finding, no obligation, conversation about your goals and objectives.
About eBizDocs –eBizDocs is a premier digital transformation provider focused on helping you put INFORMATION AT YOUR FINGERTIPS. Offerings include paper and microfilm conversion, content capture and document management solutions, scanner sales and service, and process consultation. eBizDocs is SOC2 Type II certified and serves private and public-sector organizations. The company has been in business for over 20 years and is a preferred source contractor for NYS entities. To learn how eBizDocs can help transform your operation, visit eBizDocs.com.