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Retention and Disposition Schedule for New York Local Government Records

The State Archives recently revised and consolidated its local government records retention and disposition schedules into a single, comprehensive retention schedule for all types of local governments. The new schedule, Retention and Disposition Schedule for New York Local Government Records or LGS-1, supersedes and replaces:

  • CO-2 Schedulefor use by counties (2006),
  • MU-1 Schedule for use by cities, towns, villages, and fire districts (2003),
  • MI-1 Schedule for use by miscellaneous local governments (2006), and
  • ED-1 Schedulefor use by school districts, BOCES, County Vocational Education and Extension Boards, and Teacher Resource and Computer Training Centers (2004)

Governing boards of local governments have until January 1st, 2021 to adopt the new Schedule, when the four existing schedules expire.

A copy of the LGS-1 is available on the State Archives website. Additional online resources include a list of the major revisions to the Schedule.

By consolidating multiple, disparate retention schedules, the LGS-1 helps to ensure consistent retention and disposition guidance for records that are common to various local governments. It also makes it easier to apply revisions necessitated by changes to laws, regulations or other mandates that affect retention.

eBizDocs can help

Many State and Local agencies turn to and trust eBizDocs to help them achieve compliance with required retention and disposition schedules. The schedule also authorizes the conversion of most paper and microfilm records into electronic files. Electronic records are manageable, accessible, and easily reproduced. This shortens the time it takes to provide records requested through the Freedom of Information Act (FOIA).

About eBizDocs

eBizDocs is a premier digital transformation provider focused on helping you put INFORMATION AT YOUR FINGERTIPS. Offerings include paper and microfilm conversion, content capture and document management solutions, scanner sales and service, and process consultation. eBizDocs is SOC2 Type II certified and serves private and public-sector organizations. The company has been in business for over 20 years and is a preferred source contractor for NYS entities. To learn how eBizDocs can help transform your operation, visit