Flavors of document management: On-premise vs. cloud

First things first. For those of you who are new to the world of document management, let’s touch on what an electronic document management solution (EDMS) is.

An EDMS is basically software that acts as a virtual file room. You still have folders and cabinets, for example, only they are entirely digital. An EDMS is not just digital file storage, though. With an EDMS, efficiency is boosted exponentially, because of a vast array of features like searching, sorting, and syncing – all things that you have to manage manually in a paper-based system.

If you’d like to hear more about what an EDMS is and does, let us know! We’d be happy to explain it to you. For now, however, let’s move on to discussing the subject at hand… Although on-premise and cloud-hosted are both means by which to achieve the same end-goal, they are also incredibly different from one another.

difference between on-premise and cloud-hosted software for document management

The difference between an on-premise EDMS and a cloud-based EDMS is not in the functionality, but rather, in the installation and location. An on-premise solution like the one we offer is a system that you add to your business’ own infrastructure—set up behind your business’ own firewall. The on-premise option is typically a best-fit for businesses with an in-house IT staff and ownership of their servers, and also those who would choose a larger, up-front payment method.

With a cloud-hosted option, your files are stored off-site, and accessed via a web browser. There is limited-to-no internal IT involvement, and you pay a small monthly fee rather than a larger up-front cost. You do want to make sure that you’re investing in a secure system like eBizCloud©, but when you do, your files are just as safe and accessible as if they were sitting right next to you—usually more so. To learn a little bit about the safety of your documents in the cloud and how the system works, check out this short video:

Cloud hosted document management - Security video

Cloud-hosted solutions are ideal for companies who want to invest in a solution that is capable of growing with them, and want the flexibility of anywhere, anytime access without also funding the development of their own IT infrastructure.

Can you tell which we are partial to suggesting? We admit, we’re a little cloud-biased. However, what’s really important is helping you figure out which flavor of EDMS works best for your business.

To hear more about the different EDMS options available, just fill out the short form below and we’ll get back to you ASAP!

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