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Scan on Demand
Published December 4, 2009 by eBizDocs
There are many ways to go about making your documents more efficient through digitizing them, and they all serve particular customer needs. If you don’t have the funds to embark on a huge back-file scanning project, scan-on-demand might be an option.
Your office is cluttered with paper, file cabinets, and record storage boxes. We can come in and box them all up and bring them to our facility for storage. Each box will get a bar code so its location can be tracked. At this point, your only fee is the monthly storage.
As they are received, they can be indexed with your information so when a request is made, all you need to provide is the information you’re familiar with. You might locate your documents by year and customer name. That information will be correlated to our box number, making your records as easy to track down as if they were in your own office.
When a document is needed, you can call our office and submit your request. We’ll pull the record, scan it based on previously-determined rules, and send it to you electronically.
This option is ideal for small to mid-size operations that have accumulated a significant volume of records. If requests are made on a weekly basis, you might consider a more complete back-file scanning option.